Privacy Policy

Pacific Offshore Wind Summit

We at Offshore Wind California and our affiliates are committed to protecting your privacy. This Privacy Policy applies to the personal information and data collected by Offshore Wind California when you interact with our Pacific Offshore Wind Summit website. This includes when you:

interact with us on our websites or through other channels (for example, by communicating with us or attending one of our events);
Register to attend the Pacific Offshore Wind Summit or affiliated event.

This Privacy Policy describes how we collect, receive, use, store, share, transfer, and process your Personal Data. This Privacy Policy also describes your choices and rights with respect to your Personal Data, including your rights of access and correction of your Personal Data. For the purposes of this Privacy Policy "Personal Data" means any information relating to an identified or identifiable individual. If you do not agree with this Privacy Policy, you should not use our websites, products, and services, or any other sites or services that link to this Privacy Policy.

Offshore Wind California customers may collect and manage Personal Data that is affiliated with their registration profile attached to one of our event programs, such as the Pacific Offshore Wind Summit.

We update this Privacy Policy from time to time and we encourage you to review this Privacy Policy periodically. We will post any Privacy Policy changes on this page and, if the changes are material, we will provide a more prominent notice by sending you an email notification, or if you subscribe to our newsletter and event updates.

If you have any questions about this Privacy Policy or to exercise the privacy rights and choices we offer please contact us as follows:

for Offshore Wind California membership details, please email us at OffshoreWindCA Info;
for all Offshore Wind California events (including the Pacific Offshore Wind Summit), please email OffshoreWindCA Events.

What Information We Collect and Process

Information You Provide to Offshore Wind California

When you interact with us via our websites or any sites or services that link to this Privacy Policy (including PacificOffshoreWindSummit.com), we may collect Personal Data and other information from you, as further described below.

When You Visit Our Websites

We collect Personal Data from you when you submit web forms or interact with our websites, for example by subscribing to the Offshore Wind California newsletter, registering to attend an event, or requesting customer support. We may ask for your email address, first and last name, job title, and other similar business information. You are free to explore some of our websites without providing any Personal Data about yourself.

Pacific Offshore Wind Summit and Other Event Information

When you register for the Pacific Offshore Wind Summit (“Summit”) or an Offshore Wind California event, we collect information such as name, address, phone number, and email address. We use this information to communicate with you and in some cases facilitate your registration. Additionally, we may share your registration data with service providers of the Summit in order to provide event information and improve your experience at the Summit or future Offshore Wind California events.

Payment Information

We collect payment and billing information when you register for paid events, products, or services. For example, we may ask you to provide a billing address or a billing contact for your Summit account. If you give us payment information, we use it solely as authorized by you in accordance with this Privacy Policy.

You may also provide payment information, such as a credit card number or bank account numbers when purchasing products or services. We use secure third-party payment service providers to manage payment processing, which is collected through a secure payment process.

Customer Testimonials

We may post customer testimonials and comments on our websites, which may contain Personal Data. We obtain each customer's consent via email or through other agreements between customers and Offshore Wind California prior to posting the customer's name and testimonial.

How We Use Personal Data

To Communicate with You About Products and Services

We use the account information you provide to Offshore Wind California when signing up for the Pacific Offshore Wind Summit to send you transactional emails, account management, and other administrative matters. We may also send you updates regarding the Summit details, program updates and event logistics information.

If you use the Pacific Offshore Wind Summit mobile application, we may send you push notifications from time to time in order to update you about the event. If you no longer wish to receive such communications, you may turn them off at the device level.

To Market and Promote Offshore Wind California Services

We use the information you provide to Offshore Wind California to market and promote our products, services, events, and other offerings. For example, we use the information, like your email or physical address, to send information or Offshore Wind California content to you that we think may be of interest to you by post, email, or other means and send you marketing communications relating to our business.

You may opt out of receiving this promotional content by following the instructions contained in each communication that we send to you or by contacting us at [email protected]. If you unsubscribe from our marketing lists, we will continue to contact you regarding administrative matters and to respond to your requests.

Where required by law, we will only send marketing communications with your consent. Otherwise, we will market and advertise our products and services on the basis of our legitimate business interests.

Legal Basis for Processing Personal Data (EEA and UK visitors only)

Our legal basis for collecting and using the Personal Data described above will depend on the Personal Data concerned and the specific context in which we collect it. However, we will normally collect Personal Data from you only where we have your consent to do so, where we need the Personal Data to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Data from you.

If we ask you to provide Personal Data to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Personal Data is mandatory or not (as well as of the possible consequences if you do not provide your Personal Data). Similarly, if we collect and use your Personal Data in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are.

How We Share Personal Data

Service Providers

We may share Personal Data with our third-party service providers to support our websites, products, and services. For example, we use service providers for data hosting, application development, marketing, sales support, and customer support. We may need to share your information with service providers to provide information about products or services to you. These service providers are prohibited from using your Personal Data except for these purposes, and they are required to maintain the confidentiality of your information. In all cases where we share your information in this way, we explicitly require the third-party service providers to acknowledge and adhere to our privacy and data protection policies and standards.

Partners

We may share data with trusted Offshore Wind California partners to contact you based on your request to receive such communications, help us perform statistical analysis, provide sales support, or provide customer support. Partners are prohibited from using your Personal Data except for these purposes, and they are required to maintain the confidentiality of your data.

We also partner with trusted third parties to provide you with co-marketing content that we think may be relevant to you. When you engage with these co-marketing partners, we will tell you who we are sharing data with, and provide a link to the co-marketing partner’s privacy policy so you can learn more about how to opt out of the partner’s communications. These co-marketing partners are required to adhere to our privacy and data protection policies.

Corporate Events

If we (or our assets) are acquired by another company, whether by merger, acquisition, bankruptcy or otherwise, that company would receive all information gathered by Offshore Wind California on the websites. In this event, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of your Personal Data, and choices you may have regarding your Personal Data.

Public Forums

Our websites may offer publicly accessible message boards, blogs, and community forums (e.g. Pacific Offshore Wind Summit Community). Please keep in mind that if you directly disclose any information through our public message boards, blogs, or forums (including profile information associated with the account you use to post the information) it may be read, collected, and used by any member of the public who accesses these websites. Your posts and certain profile information may remain even after you terminate your account. We urge you to consider the sensitivity of any information you may disclose in this way. We will correct or delete any information you have posted on the websites if you so request. In some cases, we may not be able to remove your information, in which case we will let you know if we are unable to and why.

Compelled Disclosure

We reserve the right to use or disclose your Personal Data if required by law or if we reasonably believe that use or disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a law, court order, or legal process.

How We Store and Secure Personal Data

Data Storage and Security

We use a variety of security technologies and procedures to help protect your Personal Data from unauthorized access, use, or disclosure. We secure the Personal Data you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. All Personal Data is protected using appropriate physical, technical, and organizational measures.

Retention of Personal Data

How long we keep the information we collect about you depends on the type of information and how we collect and store it. After a reasonable period of time, we will either delete or anonymize your information or, if this is not possible, then we will securely store your information and isolate it from any further use until deletion is possible.

We retain the Personal Data that you provide to us where we have an ongoing legitimate business need to do so (for example, as needed to comply with our legal obligations, resolve disputes, and enforce our agreements).

When we have no ongoing legitimate business need to process your Personal Data, we securely delete the information or anonymize it or, if this is not possible, securely store your Personal Data and isolate it from any further processing until deletion is possible.

If you have elected to receive marketing communications from us, we retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our content, products, or services, such as when you last opened an email from us. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.

Cookies and Similar Technologies

When you visit our websites, sign up for an Offshore Wind California account, attend an Offshore Wind California event, or request more information about Offshore Wind California, we collect information automatically using tracking technologies, like cookies and tracking pixels.

Offshore Wind California our partners use cookies or similar technologies (such as web beacons and JavaScript) to analyze trends, administer the website, monitor how visitors navigate around the websites, and gather demographic information about our user base as a whole.

Your Privacy Rights and Choices

Personal Data Requests

You have the following data protection rights:

Access, Correction or Deletion. You can request access, correction, updates, or deletion of your Personal Data.
Objection. You can object to our processing of your Personal Data, ask us to restrict the processing of your Personal Data, or request portability of your Personal Data.
Withdraw Consent. If we have collected and processed your Personal Data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect the processing of your Personal Data conducted in reliance on lawful processing grounds other than consent.
Complaint. You have the right to complain to a data protection authority about our collection and use of your Personal Data.

We do not sell personal information.

To exercise any of these rights, please reach out to OffshoreWindCA Info.

Please note that to protect personal information, we may verify your identity by a method appropriate to the type of request you are making. Depending on where you reside, you may be entitled to empower an “authorized agent” to submit requests on your behalf. We will require authorized agents to confirm their identity and authority, in accordance with applicable laws. You are entitled to exercise the rights described above free from discrimination.

We will respond to your request to change, correct, or delete your data within a reasonable timeframe and notify you of the action we have taken. In some instances, your rights may be limited, such as where fulfilling your request would impair the rights of others, our ability to provide a service you have requested, or our ability to comply with our legal obligations and enforce our legal rights.

Anti-Spam Policy

Our Acceptable Use Policy applies to us and to our customers and, among other things, prohibits the use of your personal data to send unsolicited commercial emails in violation of applicable laws, and requires the inclusion in every email sent an "opt-out" mechanism and other required information.

To Unsubscribe From Our Communications

You may unsubscribe from our marketing communications through one of the following methods:

by clicking on the "unsubscribe" link located at the bottom of our emails;
Sending an email to OffshoreWindCA Info

Customers cannot opt out of receiving transactional emails related to their account with us or their event registration account.

California Privacy Rights

Applicability

This section applies only to California consumers. For purposes of this section "Personal Information" has the meaning given in the California Consumer Privacy Act ("CCPA"). It describes how we collect, use, and share California consumers' Personal Information in our role as a business, and the rights applicable to such residents. The California Consumer Privacy Act ("CCPA") requires businesses to disclose whether they sell Personal Information. Offshore Wind California is a non-profit 501(c)(6) organization, and does not sell Personal Information. We may share Personal Information with authorized service providers or business partners who have agreed to our contractual limitations as to their retention, use, and disclosure of such Personal Information.

If you are unable to access this Privacy Policy due to a disability or any physical or mental impairment, please contact us and we will arrange to supply you with the information you need in an alternative format that you can access.

How We Collect, Use, and Share Your Personal Information

We have collected the following statutory categories of Personal Information in the past twelve (12) months:

Identifiers, such as name, e-mail address, mailing address, and phone number. We collect this information directly from you or from third-party sources.
Commercial information, such as membership records. We collect this information directly from you.
Anonymized Geolocation data, which is not tied to a specific individual. We collect this information from your device.
Financial information, such as Payment Information or financial account numbers in the process of providing you with event registration. We collect this information from you.
Other Personal Information, in instances when you interact with us online, by phone, or by mail in the context of receiving help through our help desks or other support channels; participation in customer surveys or contests; or in providing event support.

Your California Rights

You have certain rights regarding the Personal Information we collect or maintain about you. Please note these rights are not absolute, and there may be cases when we decline your request as permitted by law.

The right of access means that you have the right to request that we disclose what Personal Information we have collected, used, and disclosed about you in the past 12 months.

The right of deletion means that you have the right to request that we delete Personal Information collected or maintained by us, subject to certain exceptions.

The right to correction means that you have the right to request that we correct any inaccurate personal information that we maintain about you.

The right to non-discrimination means that you will not receive any discriminatory treatment when you exercise one of your privacy rights.

Offshore Wind California does not sell or share Personal Information to third parties (pursuant to California Civil Code §§ 1798.100-1798.199, also known as the California Consumer Privacy Act of 2018).

How to Exercise Your California Rights

You can exercise your rights yourself or you can alternatively designate an authorized agent to exercise these rights on your behalf. Please note that to protect your Personal Information, we will verify your identity by a method appropriate to the type of request you are making. We may also request that your authorized agent have written permission from you to make requests on your behalf, and we may also need to verify your authorized agent's identity to protect your Personal Information.

Data Protection Officer

If you have any questions about this Privacy Policy or our privacy practices, please contact:

Adam Stern
Offshore Wind California
P.O. Box 955
Menlo Park, CA 94026

Other Important Privacy Information

We Never Sell Personal Data

We will never sell your Personal Data to any third party.

Information About Children

The websites, products, and services are not intended for or targeted at children under 16, and we do not knowingly or intentionally collect Personal Data about children under 16. If you believe that we have collected Personal Data about a child under 16, please contact us at OffshoreWindCA Info, so that we may delete the information.